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Employment Opportunities

Intermedia Arts Minnesota
Position Announcement
Deadline to apply: Thursday, May 21, 2015 | 6PM

 

POSITION TITLE: Event Assistant
POSITION STATUS: Hourly As Needed (primarily weekend/evening shifts)
DEPARTMENT: House Management
REPORTS TO: Production & Events Manager

ORGANIZATIONAL MISSION:
Intermedia Arts is a catalyst that builds understanding among people through art.

POSITION PURPOSE:
Intermedia Arts seeks a highly capable and self-starting individual to join our events and gallery team! The role of this position is to provide positive, friendly, and welcoming customer service, hospitality and support to our community, guests, audiences, artists, staff, and partners before, after, and during Intermedia Arts events including: performances, gallery hours, receptions, meetings, program sessions, and more. Event Assistants report to Intermedia Arts’ Production & Events Manager and work with other staff as needed.

Intermedia Arts seeks an individual who will support Intermedia Arts events in ways that embody Intermedia Arts’ mission and values, with an emphasis on service to our community, our partners, and our participants. The person hired for this position will be charged to deliver excellence in: 1) customer service, 2) public hospitality and 3) box office and event management. Intermedia is looking for an individual who gets the job done with an attitude of positivity, energy, hospitality, and inclusion. The ideal candidate must be energized by a fast-paced quick-changing environment and be a proactive, resourceful, efficient contributor to our work; someone who enjoys coming up with creative solutions while keeping cool under pressure.

Intermedia Arts is committed to building, strengthening, and maintaining a diverse workforce and strongly encourages people of color to apply. 


Responsibilities Include:
House management, box office services, event prep and clean up, customer service via phone and in person, ticket sales, administrative assistance, tidying and presentation of public spaces, building supervision, conflict resolution and creative problem solving.
 
Building Security and Supervision

  • Turn on/off lights and gallery exhibitions
  • Unlock and lock doors for clients
  • Arm / disarm security system
  • Provide general oversight of building and property.

Front Desk: Customer Service & Hosting

  • Answering telephones and general questions from public
  • Fill out building log with attendance reports
  • Perform administrative tasks as assigned

Special Events: Set Up, Clean Up, and Support

  • Setup food and beverages for reception events
  • Serve alcoholic beverages for selected reception events
  • Move tables, chairs, and other furniture to set up space for events

Box Office Management & Ticket Sales

  • Sell tickets to theatre events at box office
  • Prepares daily cash reports, ticket consignments and bank deposits
  • Responsible for box-office cash drawer including maintenance of security, set-up of starting cash fund, and balancing of funds
  • Verifies and reports all cash, credit cards, gift certificates, refunds or exchange transactions
  • Direct volunteers as needed

Gallery Supervision

  • Ensure safety of artwork and audio/visual equipment in gallery

Presentation of Public Spaces

  • Sweep and mop floors
  • Empty garbage and recycling
  • Tidy and straighten kitchen area, lobby, and theater seating area
  • Wipe down restrooms, empty garbage, and restock restroom supplies

Rentals Assistance

  • Assist artists, renters and partners in general set-up for events
  • Advise on furniture setups and audio/visual equipment as needed
  • Familiarize with kitchen area and utensils as needed
  • Provide oversight of room setup to ensure compliance with safety policies
  • Assist with cleanup and ensure that all required cleanup tasks are completed
  • Provide warm and welcoming environment at Intermedia Arts!

Other duties as assigned.
 
Essential Qualifications and Skills:

  • Excellent communication and time-management skills
  • Ability to work with others 
  • Willingness and availability to maintain a flexible work schedule, primarily on evenings and weekends
  • Highly reliable, dependable and punctual
  • Self-motivated, friendly, and desire to be a positive representative of Intermedia Arts
  • Exercise good judgment, courtesy and tact with staff and the public
  • Perform basic mathematical functions with speed and accuracy
  • Basic computer skills, and knowledge of general office equipment such as copy machine, fax machine, and multi-lined telephone system
  • Able to lift up to 35 pounds, be comfortable moving and arranging furniture and working in a physically active environment
Preferred Qualifications
  • Experience in box office, house management and/or event management
  • Knowledge of local community and arts community
  • Deep and authentic relationships in and with the communities we serve, including (but not limited to): communities of color, the LGBTQ community, native and Indigenous communities, recent immigrant communities, community-engaged artists, and youth.
 
Desired Personal Characteristics 
  • A personal passion to build understanding among people through the arts
  • Exceptional interpersonal and conflict resolution skills
  • An ability to creatively and constructively solve problems
  • High emotional intelligence and self-awareness, with an abundance of patience
  • An agile and assertive approach to learning with a willingness explore and grow while meeting the changing requirements of the job
  • A capacity for making independent decisions within the scope of work responsibilities
  • A commitment to maintaining appropriate confidentiality and professionalism
  • A good sense of humor
  • Integrity
 
Compensation: $12/hour

Intermedia Arts is committed to building, strengthening, and maintaining a diverse workforce and strongly encourages people of color to apply.


TO APPLY:
 
Please send a cover letter, resume, and three reference contacts to:
 
By email:
info@IntermediaArts.org
 
By Mail:
Intermedia Arts
2822 Lyndale Ave South
Minneapolis, MN 55408
 
Applications are due no later than 6PM Thursday, May 21, 2015

 


 

Please visit our Volunteer & Internship Opportunities page for more ways to get involved at Intermedia Arts!